STEP 4: EBiz POC Authorizes Roles
Step 4: EBiz POC Authorizes Grants.gov Roles
The final step in registering to apply for grants is the E-Business Point of Contact (EBiz POC) authorizing your roles request, which includes the Authorized Organization Representative (AOR) role.
Purpose of EBiz POC Authorization
The EBiz POC is the only person who can authorize the AOR role, which allows your organization to only approve specific people to submit grants on behalf of the organization. This authorization protects an organization from individuals who may submit applications without permission.
The EBiz POC is likely to be your organization's chief financial officer or authorizing official, and there can only be one EBiz POC per DUNS number when registering with SAM.
How to Authorize Grants.gov Roles (steps for the EBiz POC)
- Log in to Grants.gov under the EBiz POC tab, using your username and password. Legacy users may need to use their organization's DUNS number for the username and the MPIN password obtained in Step 2: Register with SAM.
- Click the Manage Applicants for Organization link, search for the new user, and assign the appropriate roles in Grants.gov. For more detailed instructions, review the Authorize User Role help article.
- After approval, Grants.gov automatically sends the organization applicant a confirmation email.
How long does it take to authorize roles?
This can be completed on the same day, but it depends on how long it takes the EBiz POC to log in and complete the steps listed above.
Frequently Asked Questions
Can I be the EBiz POC and an AOR?
Yes, in some cases the EBiz POC also has the AOR role. If you, the EBiz POC, wish to submit applications on behalf of the organization, then you must create a separate Grants.gov account using a different email than the one used for your EBiz POC registration. Review Step 3 of the registration process for instructions.
After creating a separate Grants.gov account, the EBiz POC should follow the How to Authorize Grants.gov Roles instructions described above. The EBiz POC will need to approve their own roles for the new, separate account.
As an applicant with the AOR role, can I request or enable EBiz POC functionality for my account?
If approved by your organization, the Grants.gov system allows applicants with the AOR role to access EBiz POC functionality. The applicant with the AOR role must communicate with the EBiz POC outside of the Grants.gov system to receive the valid MPIN. If granted, the applicant can use the MPIN to enable EBiz POC functionality within Grants.gov.
To do so, the applicant with the AOR role must log in to Grants.gov, then click any of the EBiz POC actions on the left side of the Applicant Center page. Enter the MPIN as prompted, then you will have the ability to manage applicant roles and view all application submissions for the organization's DUNS number. If you need additional instructions, refer to the EBiz POC Actions help article.
As an applicant with the AOR role, if you are unable to log in or utilize the AOR or EBiz POC permissions, you should contact your organization's EBiz POC to identify whether your account roles have been modified. If the issue persists after contacting your EBiz POC, visit the Support page.
As an EBiz POC, how do I deactivate an applicant for my organization in Grants.gov?
To deactivate an applicant, follow the steps below. When deactivating an applicant, you remove all their permissions, including their ability to submit applications.
- Log in as the EBiz POC. For detailed instructions, refer to the EBiz POC Login help article.
- Select the Manage Applicants for Organization link on the left side of the screen.
- Search for the person's name and select the Deactivate Applicant button. For detailed instructions, refer to the Deactivate Applicant help article.
Are there any field limitations regarding my contact information?
Yes. There is a 30-character limit on the Authorized Organization Representative (AOR) name field on the SF-424 Signature page. This field is auto-populated using your full name (last name and first name combined) from your AOR account. Please ensure that your name in your login credentials does not exceed 30 characters. You can edit your name in your account by logging in and selecting the Manage Profile link in Grants.gov's global banner at the top of the page.
Grants.gov Online User Guide
Find registration, login, and search instructions for all users in the Grants.gov Online User Guide.
For detailed applicant information, review the Applicants section of the online user guide.