STEP 4: AOR Authorization
Step 4: Authorize the AOR
The final step in registering to apply for grants is the E-Business Point of Contact (E-Biz POC) authorizing your request to be an Authorized Organization Representative (AOR).
Purpose of E-Biz POC Authorization
The E-Biz POC is likely to be your organization's chief financial officer or authorizing official, and there can only be one E-Biz POC per DUNS number when registering with SAM.
The E-Biz POC is the only person who can approve AORs, which allows your organization to authorize specific staff members to submit grants on behalf of the organization. This authorization protects an organization from individuals who may submit applications without permission.
How to Authorize the AOR (steps for the E-Biz POC)
- Log in to Grants.gov under the E-Biz POC tab, using your username and password. Legacy users may need ot use their organization's DUNS number for the username and the MPIN password obtained in Step 2: Register with SAM.
- Approve the AOR by clicking the Manage Applicant link, finding the new user, and reassigning their roles in Grants.gov. For more detailed instructions and annotated screenshots, review the registration section of the Applicant User Guide.
- After approval, Grants.gov automatically sends the AOR a confirmation email.
How long does it take to authorize the AOR request?
This can be completed on the same day, but it depends on how long it takes the E-Biz POC to log in and authorize the AOR.
Frequently Asked Questions
Can I be the E-Biz POC and an AOR?
Yes, in some cases the E-Biz POC is also an AOR for the organization. If you, the E-Biz POC, wish to submit applications on behalf of the organization, then you must also complete a separate AOR profile (Step 3 of the registration process) using a different email than the one used for your E-Biz POC registration.
Following the steps described above, the E-Biz POC will need to approve their AOR status. Not until the E-Biz POC has approved their new "E-Biz POC + AOR" status, will they be able to submit grant applications on behalf of the organization.
As an AOR, can I request or enable E-Biz POC functionality for my account?
The option is available to the AOR to request E-Biz POC role functionality. The AOR must communicate with the E-Biz POC outside of the Grants.gov system to receive the valid MPIN. If granted, the AOR can use the MPIN to enable E-Biz POC functionality.
The AOR should log in to Grants.gov, then click the Manage Applicant link on the left side of the Applicant Center page. Enter the MPIN as prompted, and the AOR will have the ability to manage applicant roles and view all the application submission for the organization's DUNS number. If you need additional instructions, go to the Applicant User Guide.
As a AOR, if you are unable to log in or utilize the AOR or E-Biz POC permissions, you should contact your organization's E-Biz POC to identify whether your account roles have been modified. If the issue persists after contacting your E-Biz POC, visit the Support page.
As an E-Biz POC, how do I deactivate an AOR for my organization on Grants.gov?
To deactivate an AOR, follow the steps below. When you deactivate the AOR, you are removing all of their permissions including their ability to submit applications.
- On the For E-Business Point of Contact Login screen enter your organization's DUNS Number and Password, then click the Login button.
NOTE: If you are the user who has entered your MPIN instead of a Password in the past, enter your MPIN into the Password field and select the Login button. You will be prompted to create a password.
- Once you are logged in, select the Manage Applicants link on the left side of the screen.
- To deactivate an AOR and/or revoke E-Biz POC role, select the that person's name and click the Deactivate Applicant button.
- Select the Deactivate User button to deactivate the user. If you do not want to deactivate the user, select the Cancel button.
Are there any field limitations regarding my contact information?
Yes. There is a 30-character limit on the Authorized Organization Representative (AOR) name field on the SF-424 Signature page. This field is auto-populated using your full name (last name and first name combined) from your AOR account. Please ensure that your name in your login credentials does not exceed 30 characters. You can edit your name in your account by logging in and selecting the Manage Profile link in Grants.gov's global banner at the top of the page.
Get the Applicant User Guide
For a comprehensive resource that covers the Grants.gov registration, search, and apply processes, please download and refer to the Grants.gov Applicant User Guide.