STEP 4: AOR Authorization
Step 4: Authorize the AOR
The final step in registering to apply for grants is the E-Business Point of Contact (EBiz POC) authorizing your request to be an Authorized Organization Representative (AOR).
Purpose of EBiz POC Authorization
The EBiz POC is likely to be your organization's chief financial officer or authorizing official, and there can only be one EBiz POC per DUNS number when registering with SAM.
The EBiz POC is the only person who can approve AORs, which allows your organization to authorize specific staff members to submit grants on behalf of the organization. This authorization protects an organization from individuals who may submit applications without permission.
How to Authorize the AOR (steps for the EBiz POC)
- Log in to Grants.gov under the EBiz POC tab, using your username and password. Legacy users may need ot use their organization's DUNS number for the username and the MPIN password obtained in Step 2: Register with SAM.
- Approve the AOR by clicking the Manage Applicant link, finding the new user, and reassigning their roles in Grants.gov. For more detailed instructions and annotated screenshots, review the registration section of the Applicant User Guide.
- After approval, Grants.gov automatically sends the AOR a confirmation email.
How long does it take to authorize the AOR request?
This can be completed on the same day, but it depends on how long it takes the EBiz POC to log in and authorize the AOR.
Frequently Asked Questions
Can I be the EBiz POC and an AOR?
Yes, in some cases the EBiz POC is also an AOR for the organization. If you, the EBiz POC, wish to submit applications on behalf of the organization, then you must also complete a separate AOR profile (Step 3 of the registration process) using a different email than the one used for your EBiz POC registration.
Following the steps described above, the EBiz POC will need to approve their AOR status. Not until the EBiz POC has approved their new "EBiz POC + AOR" status, will they be able to submit grant applications on behalf of the organization.
As an AOR, can I request or enable EBiz POC functionality for my account?
The option is available to the AOR to request EBiz POC role functionality. The AOR must communicate with the EBiz POC outside of the Grants.gov system to receive the valid MPIN. If granted, the AOR can use the MPIN to enable EBiz POC functionality.
The AOR should log in to Grants.gov, then click the Manage Applicant link on the left side of the Applicant Center page. Enter the MPIN as prompted, and the AOR will have the ability to manage applicant roles and view all the application submission for the organization's DUNS number. If you need additional instructions, go to the Applicant User Guide.
As a AOR, if you are unable to log in or utilize the AOR or EBiz POC permissions, you should contact your organization's EBiz POC to identify whether your account roles have been modified. If the issue persists after contacting your EBiz POC, visit the Support page.
As an EBiz POC, how do I deactivate an AOR for my organization on Grants.gov?
To deactivate an AOR, follow the steps below. When you deactivate the AOR, you are removing all of their permissions including their ability to submit applications.
- On the For E-Business Point of Contact Login screen enter your organization's DUNS Number and Password, then click the Login button.
NOTE: If you are the user who has entered your MPIN instead of a Password in the past, enter your MPIN into the Password field and select the Login button. You will be prompted to create a password.
- Once you are logged in, select the Manage Applicants link on the left side of the screen.
- To deactivate an AOR and/or revoke EBiz POC role, select that person's name and click the Deactivate Applicant button.
- Select the Deactivate User button to deactivate the user. If you do not want to deactivate the user, select the Cancel button.
Are there any field limitations regarding my contact information?
Yes. There is a 30-character limit on the Authorized Organization Representative (AOR) name field on the SF-424 Signature page. This field is auto-populated using your full name (last name and first name combined) from your AOR account. Please ensure that your name in your login credentials does not exceed 30 characters. You can edit your name in your account by logging in and selecting the Manage Profile link in Grants.gov's global banner at the top of the page.
Grants.gov Online User Guide
Find registration, login, and search instructions for all users in the Grants.gov Online User Guide.
For detailed applicant information, review the Applicants section of the online user guide.