Check Application Status

After your organization submits application package(s) through Grants.gov, you can check the progress of the application(s). The Check Application Status page provides a list of all of the applications your organization has submitted. Depending on your roles and access levels, you may only be able to see applications you worked on.

Once the application enters the initial review process with the federal grant-making agency, applicants will need to use the agency's system to track further progress or status.

How to Check Application Status

  1. Log in to Grants.gov.

  2. Click the Check Application Status link, which appears under the Grant Applications heading in the Applicant Center page. This will take you to the Check Application Status page.

  3. Enter search criteria and a date range to narrow your search results.

  4. Click the Search button. To review your search results in Microsoft Excel, click the Export Detailed Data button.

  5. Review the Status column. For more information, read the Application Statuses table below.

  6. Review the Actions column:

    1. Click the Details link to view more detailed submission information.

    2. Click the Related Submissions link (if available) to view a list of submissions associated with the same funding opportunity package. Read the Related Submissions help article to learn more.

Application Statuses

The following are descriptions of the application statuses used to describe the progression of an application after submission through the Grants.gov system.

Status

Description

Receiving The application has not yet been received by Grants.gov, but is processing normally, and is waiting in the queue to be received by Grants.gov.
Received Grants.gov has received the application, but the application is awaiting validation.
FIFReceived The application has been received by Grants.gov and is awaiting validation.
Packaging Process The application is still being processed and will be validated within the next 48 hours by Grants.gov.
Processing The application has been received by Grants.gov and has begun checking the application for errors.
Validated Grants.gov validated the application and it is available for the agency to download.
Rejected with Errors Grants.gov was unable to process your application because of an error(s) and cannot accept the application until you correct the error(s) and successfully resubmit the application. You will receive email providing the errors with the application.
Received by Agency The agency has confirmed receipt of the application package.
Agency Tracking Number Assigned The agency has assigned an internal tracking number to your application. This is the last status that Grants.gov tracks. Updates beyond this must be checked with the agency directly. Note: All agencies do not assign tracking numbers. If you do not see an agency tracking number, this does not infer that the agency did not receive or process your application. The assignment of tracking numbers is based on the policy of a particular agency.
Purged The application has been on the system for 5 years or more and has been purged from the system.
  
Note: The application purge period was increased from 180 days to 5 years on October 20, 2015, so all applications submitted on or after April 22, 2015 will be stored for 5 years. All applications submitted before April 22, 2015 have been deleted under the previous 180 day purge period.

 

Questions and Troubleshooting for Tracking Application Status

What do I do if I have not received grant receipt email confirmation within two business days?

After submitting an application in Grants.gov, you will receive a confirmation PDF through the Grants.gov user interface in addition to the confirmation email. You may use the tracking number in confirmation PDF to check the application status. Regarding the email, check your email SPAM or junk folder, and adjust your email settings to accept emails from Grants.gov into your email inbox. If the emails are not in your SPAM or junk folders, and you have not received the two items listed below within two business days, contact support@grants.gov.

How can I verify the contents of my submitted application package?

After submitting the application package through Workspace, applicants should download a copy of the submitted application for offline record-keeping and to verify the contents of the submission zip file. We recommend downloading the submitted application via the Details tab of the workspace and verifying the contents of each file in the zip.

Note: Applicants can download a zip file of applications only when the submitted application is in one of the following statuses: Validated, Received by Agency, or Agency Tracking Number Assigned.

How do I know if the award-making agency has retrieved my application?

If your application is successfully validated and subsequently retrieved by the award-making agency from the Grants.gov system, you will receive an additional email. This email may be delivered several days or weeks from the date of submission, depending on when the award-making agency retrieves it. Refer to the Application Status table above for more information.

Once the award-making agency has retrieved your application from Grants.gov, you will need to contact the federal agency directly for any subsequent status updates. Grants.gov does not participate in making any award decisions.

What do I need in order to check the status of an application that has been retrieved by the awarding agency?

If your application status in Grants.gov is "Agency Tracking Number Assigned", then the agency assigned an internal tracking number. This is the last status that Grants.gov tracks. Updates beyond this must be checked with the agency directly.

You should receive an internal tracking number via email from the federal agency with instructions on how to check the status of your application. If there is no agency-specific tracking number, retain your Grants.gov tracking number in order to refer to it once it has been downloaded by the agency. After the agency has downloaded the application, you will receive any future updates regarding your application from the federal agency, not Grants.gov.