Participants Tab—Managing Participants
The Participants tab on the Manage Workspace page contains information about workspace users, who are called Participants within the system. The Participants tab is accessible for applicants who are part of an organization and are Participants in the workspace.
A range of information and actions are available under the Participants tab, depending on the Participant’s role and level of access. If any of the actions or buttons do not display, you are not authorized to manage participants. Possible actions include adding or removing Participants and transferring ownership of the workspace.
Actions and Buttons
Add from Workspace Organization button: Add workspace participants within your organization
Add by Username button: Add workspace participants from within or outside of your organization
Remove link: Remove a user's access as a workspace participant
Make Owner link: Transfer ownership of the workspace
Manage Access link: Customize a user's form-level access. Toggle between all forms and only non-budget forms. “Subform(s) only” will also be displayed if the workspace has a parent form with one or more subform(s).
Individual Applicants: If you are registered in Grants.gov as an individual (i.e., not applying on behalf of an organization), the Participants tab does not apply to you. Review the Grants.gov Variations for Individual Applicants help article for more information.
Contents of the Participants Table
Workspace Owners, the EBiz Point of Contact, and users with the Expanded AOR role can add Participants to their respective workspace. This action is accomplished via the Add from Workspace Organization button or Add by Username button in the top right corner of the Workspace Participants table. (The button is disabled for all other users.)
In the Workspace Participants table, information is divided into the following columns:
Participant Name: Lists the names of Participants associated with the workspace. This information is collected during registration and can be modified via the Manage Profile page.
Phone Number: Lists the phone numbers of Participants associated with the workspace. This information is collected during registration and can be modified via the Manage Profile page.
Email: Lists the email addresses of Participants associated with the workspace. This information is collected during registration and can be modified via the Manage Profile page.
Form Access: Identifies which types of forms that user may view and edit. The default is access to all forms in the workspace, but it may indicate a more limited type of access, such as only non-budget forms or only subform(s).
Authorized to Submit: A "Yes" or "No" on whether that users is allowed to submit this workspace application for the organization.
Actions: Contains Remove, Make Owner, and Manage Access links that are activated for the Workspace Owner and inactivated for other Participants. The Actions column will not appear for users who are not authorized to manage participants.
Note: Only Participants with the Workspace Manager role or a custom role with the Own Workspace privilege can become a Workspace Owner. If your organization uses custom roles rather than the core roles in Grants.gov, please refer to your internal training resources about Grants.gov. The Grants.gov Online User Guide uses the core roles (i.e., Workspace Manager, Standard AOR, and Expanded AOR) to explain which users may access and perform actions. For more information, review the Manage Organization Roles help article.
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