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Submit a Workspace Package

An application may be submitted through Workspace by clicking the Sign and Submit button on the Manage My Workspace page, under the Forms tab. This action will submit your application to the federal grant-making agency if completed successfully.

The Sign and Submit button can be found in the Workspace Actions box. The button will be visible and activated for Workspace Participants with the AOR role under the following circumstances:

  • The workspace does not have an alert message highlighting a submission issue

  • The forms selected for submission are in the “Passed” status

  • The workspace has an active SAM registration

  • The application package’s Open Date is today or in the past

Attention: If all of the above circumstances are not met, then the Sign and Submit button will be inactive.

After the button is clicked, if any forms are locked by another user, you will be asked to confirm your action. By clicking the Continue button on this prompt, you will unlock all the forms that were previously locked by other users.

Caution: Please consult with the user(s) who have locked the forms before completing this action. By overriding their locked forms, your action may disrupt pending development or upload processes.

If there are no locked forms, or you clicked the Continue button to override locked forms, you will be prompted to enter your password on the Sign and Submit pop-up window. Re-entering your password on the Sign and Submit pop-up window is an additional security measure, which signs your name to the application as an official representative of the organization. After successful password entry, a confirmation page will open and the workspace status will change to Submitted.

Note: If you receive an error during the submission process or the PDF confirmation page fails to open in your internet browser, see the Resolving Problems and Errors help article.

Retain the application tracking number that you receive in the application submission confirmation screen. This tracking number is also emailed to you upon submission. If the agency assigns an agency-specific tracking number, you may receive an email with a second tracking number from the agency that is offering the grant.


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