The System for Award Management (SAM) is a government-wide registry for vendors doing business with the Federal government, and SAM registration requires annual renewal. SAM centralizes information about grant recipients and also provides a central location for grant recipients to change organizational information. Grants.gov uses SAM to establish roles and IDs for electronic grant applicants.
SAM registration is not completed on the Grants.gov website. Once the SAM Registration is complete, you must return to Grants.gov to continue registration.
How to Register with SAM
Visit the System for Award Management website at http://www.sam.gov/.
Follow SAM's online instructions in their Help tab to create a user account and register or update your entity’s SAM account.
Note: Once your SAM registration is active, you can return to Grants.gov and complete registration. It takes seven to ten business days for SAM Registration to activate after SAM has received all required information from registrants. SAM registration must be renewed annually. If you are updating or renewing your registration, it takes approximately 24 hours to activate.
Below is information on the required and optional fields in the SAM Registration Worksheet (completed on the SAM website). You will be unable to submit your SAM registration online unless all of the mandatory information is provided. To register, fill out the following information.
CAGE Code - For U.S. applicants do not enter a CAGE Code. One will be assigned. For foreign applicants, follow the instructions in SAM. For more information, refer to the CAGE Code or NCAGE Code websites.
Legal Business Name - Enter the name of the business or entity as it appears on legal documents.
Business Name - Enter the name of the organization/entity which is applying for a grant.
Annual Revenue - For some organizations/entities, this can be an annual budget.
Type of Organization - In this section, indicate whether the organization/entity is Tax Exempt or Not. Indicate what type or how the organization is recognized. Use “Other” if the organization does not fit in the designated categories.
Owner Information - Fill in if a sole proprietorship.
Business Types - As indicated, check all that apply. Check the ones that are the closest description to your organization. Most grant applicants can use “Nonprofit Institution” plus any other type that may fit the description. (The listing is being revised to include grant applicants’ business types.)
Party Performing Certification - Enter information only if the organization has a certification from SBA. Most grant recipients and applicants do not fall into this category.
Goods and Services - This is mandatory. It will require the grant applicant/recipient to look up a code and enter the ones that best fit the type of services the organization provides. It is not required to fill-in all the spaces provided for the codes.
NAICS Code - This is mandatory. Follow the instructions.
SIC Code - This is mandatory. Follow the instructions.
Financial Information - The Tax Identification Number information will be validated at the IRS.
Registration Acknowledgement and Point of Contact Information
SAM Point of Contact - This is mandatory. Enter the name of the person that knows and acknowledges that the information in the SAM is current, accurate and complete. This individual is also responsible for annual SAM renewal. The Primary and the alternate POC are the only people authorized to share the information with the SAM Assistance Center personnel. These individuals are also responsible for the annual SAM renewal. An email address is required. An alternate is also required for registration.
Government Business Point of Contact - This is not mandatory.
Electronic Business Point of Contact (EBiz POC) - This is mandatory. The EBiz POC is the individual designated by your organization who will become the sole authority within the organization to designate, or revoke, an individual’s ability to submit grant applications on behalf of the organization through Grants.gov. Your emails address and phone number is required. An alternate is also required for registration. The SAM EBiz POC will have the responsibility in Grants.gov of assigning the "Authorized Applicant (AOR)" role to all who register to submit applications for their organization. The EBiz POC will receive an email each time someone registers with Grants.gov to be able to submit applications on behalf of their organization. The EBiz POC will need to log in to the EBiz POC section of Grants.gov and manually assign the Authorized Applicant (AOR) role to designate someone as an Authorized Organization Representative.
Past Performance Point of Contact - This is not mandatory.
Marketing Partner ID (MPIN) - This is mandatory - This is a self-defined access code that will be shared with authorized electronic partner applications. The MPIN will act as your password in other systems. The MPIN must be nine positions and contain at least one alpha character, one number, and no spaces or special characters. The EBiz POC designated by your organization will need to know the MPIN to log in to Grants.gov.
Registration Notification - If your registration was submitted successfully, then you will receive an email welcoming you to SAM. It generally takes three to five business days, but up to two weeks, before your SAM Registration becomes active. If you are updating or renewing your registration information, it will take approximately 24 to 48 hours to activate.