What to Expect After Submitting an Application

When submitting a grant application package to Grants.gov, you will receive a confirmation screen as well as up to four emails from Grants.gov.

Submission Confirmation Screen

After you submit your grant application package, a confirmation screen will appear on your computer screen. This screen confirms that you have submitted an application to Grants.gov. This page also contains a tracking number for use while tracking the status of the submission as well as a "Track My Application" link, to use to see the progress of your submission.

Over the next two business days you will receive three to four emails from Grants.gov to inform you of your application processing status. During the processing of your submission

Submission Receipt Email (with "Track My Application" link)

Within two business days after your application package has been received by the Grants.gov system, you will receive a submission receipt email which indicates that your submission has entered the Grants.gov system and is ready for validation.

This email also contains a tracking number for use while tracking the status of the submission as well as a "Track My Application" link, to use to see the progress of your submission

Submission Validation (or Rejection with Errors)

After you receive the submission receipt email, the next email you will receive will be a message validating or rejecting your submitted application package with errors. The Grants.gov system is designed to check for technical errors within the submitted application package. Grants.gov does not review application content for award determination.

Grantor Agency Retrieval Email:

Once your application package has passed validation it is delivered to the grantor for award determination and further approval. After the grantor has confirmed receipt of your application, you will be sent a third email from Grants.gov. The grantor may also assign your application package an agency specific tracking number for use within their internal system.

Agency Specific Tracking Number Assignment

In addition the grantor may issue its own Agency Specific Tracking Number to use while tracking your submitted application package in their external system. If your application package is assigned an agency specific tracking number, you will receive an email from Grants.gov indicating that an agency specific tracking number has been assigned to your application package and you will receive an additional email notification directly from the grantor which will include the agency specific tracking number.

NOTE: Once the grantor retrieves the application the grantor agency will use their system validation process. It is important to follow the grantor instructions for the funding opportunity to ensure you meet their system requirements for submittal. Questions pertaining to this type of submittal should be addressed directly to the grantor agency.