15.3 Applicant Release Notes

  • Production Deployment Date: October 15-17, 2016
  • Training Deployment Date: October 17-19, 2016

Summary

  • Applicant Enhancements
  • R&R Forms Renewal Update
  • Summary of User Impacts
  • Learn More about Workspace

Applicant Enhancements

Grantor Web Services for Validation and Image (NIH Only)

  • Preview Grantor Validation
    • Invoke Agency web service to preview Grantor errors and warnings (available only for NIH opportunities with R15.3)
  • Grantor Image
    • Invoke Agency web service to generate a Grantor Image of the Workspace forms (available only for NIH opportunities with R15.3)

Reuse Workspace Forms

  • Allow applicants to search for Workspace forms and copy them to populate corresponding forms in the current Workspace
    • Uses current reuse functionality without applicant needing to download it from one Workspace and upload it to another Workspace
    • Feature available to all Workspace participants, Expanded AOR and EBiz POC
    • Applicants can continue to download/upload from another workspace within their DUNS or another DUNS
  • Search through matching Workspace forms to which you have access
  • Select form to reuse (no need to Download/ Upload)

Promote Workspace Usage

  • View Grant Opportunity – Package Tab
    • Highlight Workspace Feature by making Create Workspace option 1
    • Phasing out older, single PDF application package of forms

Applicant S2S Enhancements

  • S2S Retrieve Opportunity Package ID
    • New Applicant web service "Get Opportunity Expanded" based on Get Opportunity Plus Comp Title that will return the following additional element:
    • Opportunity Package ID

R&R Forms Renewal Update

R&R Renewal Status Summary: Key Dates

  • By mid/end September: Plan to receive approval from OMB (estimated Expiration Date: 09/30/2019)
  • Forms below dependent on R15.3
    • Planned in Staging environment: 09/26/2016
    • Planned in Training environment: 10/18/2016
  • Planned Production deployment: 10/31/2016
Form Name Status
R & R Multi-Project Subaward Budget Attachment(s) Form 10YR 30ATT New version 1.1 – Dependent on R15.3 *
R & R Subaward Budget Attachment(s) Form New version 1.4 – Dependent on R15.3 *
R & R Subaward Budget Attachment(s) Form 10 YR 10 ATT New version 1.4 – Dependent on R15.3 *
R & R Subaward Budget Attachment(s) Form 10 YR 30 ATT New version 1.4 – Dependent on R15.3 *
R & R Subaward Budget Attachment(s) Form 5 YR 30 ATT New version 1.4 – Dependent on R15.3 *
RR FedNonFed Budget New version 1.2 – In Training Environment *
Research & Related Budget New version 1.4 – In Training Environment **
Research & Related Budget 10YR New version 1.4 – In Training Environment **
Research & Related Multi-Project 10 Year Budget New version 1.1 – In Training Environment **
Research & Related Personal Data Remains 1.2 – Expiration date will be updated upon OMB approval
Research & Related Senior/Key Person Profile Remains 1.1 – Expiration date will be updated upon OMB approval
Research & Related Subaward Budget (Total Fed + Non-Fed) 10 YR 10 ATT New version 1.3 – Dependent on R15.3 *
Research & Related Subaward Budget (Total Fed + Non-Fed) 10 YR 30 ATT New version 1.3 – Dependent on R15.3 *
Research & Related Subaward Budget (Total Fed + Non-Fed) 5 YR 30 ATT New version 1.3 – Dependent on R15.3 *
Research & Related Subaward Budget (Total Fed + Non-Fed) Attachment(s) Form New version 1.3 – Dependent on R15.3 *
Research And Related Other Project Information Remains 1.3 – Expiration date will be updated upon OMB approval
Research and Related Senior/Key Person Profile (Expanded) Remains 2.0 – Expiration date will be updated upon OMB approval
SBIR/STTR Information New version 1.2 – In Training Environment **
SF-424 R&R Multi-Project Cover Remains 1.0 – Expiration date will be updated upon OMB approval
SF424 (R & R) Remains 2.0 – Expiration date will be updated upon OMB approval

 

Please use following links for latest information on planned R&R forms changes:

* https://training.grants.gov/web/grants/forms.html (Schemas are available in Training Planned Forms Grid but not ready for testing)

** https://training.grants.gov/web/grants/forms/r-r-family.html (Forms are available for testing in Training environment)

Planned Forms Grid

R&R Renewals

  • Budget form changes
    • Add new sum calculation field to add Line I and Line J
    • Add new sum calculation in Cumulative Budget Section
    • New schema version
  • Budget forms affected
    • R&R Renewal: Research & Related Budget V1.4
    • R&R Renewal: Research & Related Budget 10YR V1.4
    • R&R Renewal: RR FedNonFed Budget V1.2
    • R&R Renewal: R & R Subaward Budget Attachment(s) Form V1.4
    • R&R Renewal: R & R Subaward Budget Attachment(s) Form 10 YR 10 ATT V1.4
    • R&R Renewal: R & R Subaward Budget Attachment(s) Form 5 YR 30 ATT V1.4
    • R&R Renewal: Research & Related Subaward Budget (Total Fed + Non-Fed) 10 YR 30 ATT V1.3
    • R&R Renewal: Research & Related Subaward Budget (Total Fed + Non-Fed) 5 YR 30 ATT V1.3
    • R&R Renewal: R & R Subaward Budget Attachment(s) Form 10 YR 30 ATT V1.4
    • R&R Renewal: R & R Multi-Project Subaward Budget Attachment(s) Form 10YR 30ATT V1.1
    • R&R Renewal: Research & Related Multi-Project 10 Year Budget V1.1
    • R&R Renewal: Research & Related Subaward Budget (Total Fed + Non-Fed) 10 YR 10 ATT V1.3
    • R&R Renewal: Research & Related Subaward Budget (Total Fed + Non-Fed) Attachment(s) Form V1.3
  • SBIR/STTR Information V1.2
    • Mandatory field: "* Agency to which you are applying (select only one)" DOE, HHS, USDA, Other
    • Mandatory field: "* SBC Control ID:"
    • Change section heading "SBIR/STTR Type" to "* Application Type (select only one)"
    • Add new checkboxes to mandatory Application Type question:
    • Change language in Application Type section to "(See agency-specific instructions to determine whether a particular agency participates in Fast-Track, Second/Sequential, Direct Phase II, or Commercialization Pilot Plan.)."
    • Add mandatory "* Application Type (select only one)" Field
    • Add mandatory yes/no question: "* 1c. Is your small business majority owned by venture capital operating companies, hedge funds, or private equity firms?"
    • Add mandatory yes/no question: "* 1d. Is your small business a Faculty or Student-Owned entity?"
    • Update Disclosure Statement and language for commercialization plan
    • Update business rule for commercialization plan to: Required, ONLY if the answer to the Application Type field (field #D-1) is Phase I and DOE is checked for "Agency to which you are applying" (field #A-1 above), or if Phase II or Fast-Track is selected for Application Type field (field #D-1 above). Otherwise this field is optional.
    • Update heading for STTR Specific Questions: Questions 10 - 12 apply only to STTR applications. If you are submitting ONLY an SBIR application, leave questions 10 - 12 blank.
    • Add mandatory field: "* 12. Provide DUNS Number of non-profit research partner for STTR."
    • New schema version
  • Other R & R Renewal forms for OMB Expiration update (without schema changes)
    • Research and Related Personal Data
    • Research & Related Other Project Information
    • Research & Related Senior/Key Person Profile
    • Research & Related Senior/Key Person Profile (Expanded)
    • SF424 (R&R)
    • SF424 (R&R) Multi Project Cover

Summary of User Impacts

Effective Date: June 30, 2017

  • Grantor, Applicant, Grantor S2S, Applicant S2S
    • Enhanced XML Extract to include Forecast available June 18, 2016. Old and new formats available until June 30, 2017.
    • Users of XML Extract should transition to using the new format

Effective Date: December 2017

  • Grantor, Applicant
  • Legacy PDF Application Package will be phased out in December 2017.
    • Applicants will no longer be able to apply using the older, single PDF application package of forms.
    • Applicants will apply for grants using Grants.gov Workspace, which separates the application package into individual forms. Applicants will apply by creating a workspace, completing the individual PDF forms, and submitting their application workspace package.
    • Please review the Grants.gov Notices page for up-to-date information regarding upcoming changes: https://www.grants.gov/web/grants/outreach/grants-gov-notices.html

Workspace

For more information about Grants.gov Workspace, please visit our various Workspace resources: